Internet Tip of the Week

by Bob Osgoodby

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In this Issue

** Internet Tip of the Week by Bob Osgoodby – A Little Extra Effort

** In the News – Wisconsin Hacker Contest Out of Bounds

** Featured Article – Look for the Angel by Helen Wilkie

** Biz-Tips by Dr. Kevin Nunley – Make Paragraphs Short

** Humor to Start the Weekend – The Perfect Man

** Feedback – New Formatting?

** Something to Think About by Jan Tincher

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Welcome

Welcome to our new subscribers, who have joined 47,000+ other business savvy onliners.  We hope you enjoy our weekly Newsletter.  If you have a favorite "Tip" that would be of interest to our subscribers or an article that would be of interest, please send it to: articles@adv-marketing.com

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A Little Extra Effort
by Bob Osgoodby

It is not a question of “if”, but “when” you will have to rebuild your computer.  There are so many things that can happen; the drive could have been marginal when it was manufactured; a surge from a nearby lightening strike; a virus; or something stupid was done; let me count the ways.

One area of extreme importance, are your drivers. – those nifty little pieces of software that make the hardware on your computer work properly.. If your system does go “kaflooey”, and you need to redo your system, one of the most frustrating parts of the job is to locate and reload all those drivers.

What you need is a program to back up the files for you. One such program is called Drivers Guide Toolkit. You can download the trial version at: http://www.jermar.com/wdrvbck.htm  which gives you a 2 day free trial (It takes only a few minutes to complete the back up process).  If you wish to keep it beyond the trial period it costs $19.95, but the bottom line is that you can get everything you need done within the trial period.

It finds all the non-Microsoft drivers on your system (You don’t need the Microsoft Drivers as they are installed automatically) and then queries the web and downloads the software for these drivers. I recommend that you copy these drivers to a CD or floppy, and keep them in a safe place.

Most of us basically have three types of software on our computer. The first came with the computer, the second we purchased and have the “Install CDs”, and the third we downloaded from the web.  One and Two are usually not a problem as we have the CDs and can easily reinstall them.

Most of us, at one point or another download programs from the web.  Losing your “Install” programs can be a huge problem. Some of the gurus say you can delete them after the software is installed Phooey! A program can become corrupted and must be reinstalled.

Can you imagine if you ever lost them?  Where would you go to get them? While you probably could, it would be a real time consuming chore.

If you are short on disc space, and have them backed up to external media, you can then safely delete them from your computer. You don’t have a CD burner that you can copy data to you say.  Have you ever heard the term “penny wise and pound foolish.”

I recommend that you set up a folder called “Downloads” - hey that’s original. <G>  But wait - if you loose your hard drive, you’re going to loose that folder as well. Back that folder up to a disc or CD and keep it in a safe place as well.

And don’t forget, if you get a new off the shelf computer, in regard to these Install Files, you are starting at square one. Nuff said about that... Also, some computers are sold without the install disk – not a good idea.

Finally, there are the data files on your computer that you create.  Since we all use our systems differently there really is no easy answer.  Let me share with you what I do, and some of it might make sense for you.

In my email, there is not a whole lot that I would really miss if it were lost, but there are some things.  These I maintain in a separate folder called “Action”.  If something is important such as a receipt or important correspondence, I move it to that mailbox.

I also created a folder on my computer called ”Data Backup”, and use this to store things such as forms, letterheads, and billing statements in a sub-folder within that folder.  My rule of thumb is how long it took to create the document in the first place. If it only takes a few minutes, I don’t back it up.  If it took more than that, I do.

The rest of the “stuff” that I think is important gets shoved into this backup folder as well. If you’re creating a document on your word processor that you don’t want to lose, in addition to saving it where you normally do, pop a copy into your back up folder as well.

I copy all these to a CD once a week. There is also a D: drive on my computer, and once a week when I go through the entire backup process, I copy everything from the C: drive to D: as well. That alone should suffice you might think, but there are things that can happen that will also wipe out all the information on all your hard drives.  The risk of losing everything simply isn’t worth it.

If all you really do is surf the web and correspond with friends and family via email, the data backup isn’t so terribly vital. But at least back up your “Drivers” and any software you may have downloaded from the web.  And always keep a separate record of any passwords or “unlock” keys for your software in a safe place.

Believe me, this little extra effort on your part can well be well worth it if you ever do have a problem.  If you don’t have a plan, you will face a lot of heartache, lost time and unnecessary expense.

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Did you know that subscribers to Bob Osgoodby's Free Ezine the "Tip of the Day" get a Free Ad for their Business at his Web Site? Great Business and Computer Tips – Monday. Wednesday. And Friday.  Instructions on how to place an ad are in the Newsletter.
Subscribe at: http://adv-marketing.com/business/subscribe2.htm

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FYI FYI

We have an Ad Position available in our popular
“Tip of the Day Newsletter” With 52,000+ Subscribers

To submit your ad,  go to our web site at: http://www.adv-marketing.com and click on Advertise in our Newsletters"

If you submit a FREE ad to our web site, you will receive a confirmation when it is received, and also be notified when it is posted to the web.  Ads are normally placed on the web on Thursday morning. Confirmation that your ad was received is no guarantee that it was placed on the web. If you submitted one, you will receive a notice on Thursdays that they have been posted. Check your ad on the web to be sure it is there, and is correct.

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In The News

Wisconsin Hacker Contest Out of Bounds

Officials at the University of Wisconsin-Madison have pulled the plug on a Mac OS X hacking contest started by a systems engineer at the university. The engineer, Dave Schroeder, connected a Mac computer to the university's network and invited hackers to try to compromise the machine within five days.

Schroeder did not, however, clear the contest with his superiors, and when the institution's CIO learned of it, the computer was removed from the network and the contest was over. Brian Rust, spokesperson for the university, said the contest "was not an activity authorized by the UW-Madison." Rust noted that the institution's "primary concern is for security and network access for UW services," saying that during the time of the contest the university "was able to handle the traffic, and there were no compromises to university systems."

Rust said that although Schroeder was "well-meaning," he will have to conduct such experiments in the future on his own, "not using university systems."

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Look for the Angel
by Helen Wilkie

Too many business letters, e-mails, reports and other written messages are ineffective because they are buried in fluff and redundancy.

Many a two-page letter or memo could be reduced to less than a page if we would just stop saying things like "in the majority of instances" when we mean "usually". Why do we say "as you may or may not know"? If you may know, then obviously you may not know. That's what "may" means! Why do we use wordy phrases like "of a confidential nature" instead of a perfectly good, serviceable adjective like "confidential"?

That's what I call fluff --— simply too many words.

A related problem is redundancy, which occurs when we unwittingly say the same thing twice. I read in a business letter, "We are trying to attempt a solution." Does that mean they tried twice as hard? What about "unexpected emergency"? Surely if we knew it was coming it wouldn't be an unexpected.

There are many examples of excellent words we have stolen from other languages, and then ruined them by watering them down. For example, the French word "unique" doesn't mean "unusual", it means "one of a kind". A thing is not very unique, somewhat unique or rather unique. It's either unique or it's not.

The problem with this piling on of unnecessary words is that it buries the message, leaving the reader either scrambling around looking for it, or simply scanning the words and completely missing the point.

Dealing with this in a recently workshop, I was reminded of an old story about Michelangelo. Apparently someone asked the great artist how he managed to sculpt such beautiful angels from cold, hard marble. Michelangelo replied "I simply chip away at everything that's not angel, and eventually the angel emerges from the marble."

Take a close look at your business writing and look for everything that doesn't contribute to your message --— and then chip away at it until the message emerges.

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Helen Wilkie is a professional keynote speaker, workshop leader and author specializing in applied communication in the workplace. Visit her website at http://www.mhwcom.com  Subscribe to Helen's free monthly e-zine, "Communi-keys", and get your free 40-page e-book, 23 ideas you can use RIGHT NOW to communicate and succeed in your business career!

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Trivia

In the TV sitcom Cheers, the legal capacity of the popular Boston bar was 75. It was shown in a notice posted over the door.

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Biz-Tips
by Kevin Nunley

Make Paragraphs Short

I like three line paragraphs, but five or six lines per paragraph is also fine.  Longer paragraphs make your copy look dense and a long read to someone who is in a hurry.

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Quote of the Day

"Ask a question and you're a fool for three minutes; do not ask a question and you're a fool for the rest of your life."

- Chinese Proverb

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A Little Humor to Start the Week

The Perfect Man
=-=-=-=-=-=-=-=-=

The winner has been named in the world wide search for the perfect man. After careful consideration and endless debate, the Perfect Man has been named.

MR.POTATO HEAD

He's tan.
He's cute.
He knows the importance of accessorizing.
And if he looks at another girl, you can rearrange his face.
 

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A man has a first appointment with a psychiatrist and when asked why he's there, the fellow responds, "Doctor, I'm tired of being on the outside looking in."

"Well..." responded the doctor, "sounds like we have to try to improve your self-image. Let's get a few basic facts first. What do you do for a living?"

"I'm a window washer."

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Part of the passenger arrival briefing from the lone flight attendant on a United Express O'Hare-to-Memphis flight:

"Please remove all personal items from the aircraft. Any items left on board can be found at my yard sale next Sunday."

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A husband stepped on one of those penny scales that tell you your fortune and weight and dropped in a coin.

"Listen to this," he said to his wife, showing her a small, white card. "It says I'm energetic, bright, resourceful and a great person."

"Yeah," his wife nodded, "and it has your weight wrong, too."

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                                     Riddle

I go up and down the stairs without moving.
What am I?

Scroll Down for the Answer

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A poor soul worked at a company making blankets.
He lost his job when the company folded.

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Feedback - Q&A

Bob: I would really like to use your web page that shows today’s date, and the number of days left in the year, etc., as my home page. I followed your instructions as follows:
 
Right-click the shortcut on your desktop that you use to open IE and choose Properties. Click in the Target entry box and then use the arrow keys to move to the end of the existing line, and delete everything that is there.  Then enter

http://adv-marketing.com/business/countdown.htm

I went and did that, but when I got to Internet Properties I couldn't find the "Target" entry box...Does it have a different name for Win XP Pro?

Thanks, I'm still enjoying your TOTD, and pray you keep it up...

In the Lord, Tommy

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Tommy – when you get to Properties, on the top is a “Shortcut” Tab – click on that and there you are. <G>

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Answer to Riddle

A carpet

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Something to Think About
By Jan Tincher

Quiz:

Did you know that when you buy your kids a car, that car has a pretty good chance of ending up as a statistic?

Cars given by parents get junked at least three years earlier than cars purchased by kids.

A suggestion would be to have the kids save for the down payment, then go to the bank with them and cosign the note. If you do this, you are giving your kids pride of ownership early in their young lives.  They will experience owning and the responsibility that goes with it.

Remember. You can and must give your children your love, your respect, and your wisdom. That's how you earn their love and respect.

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It doesn't work to leap a twenty-foot chasm
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That's it for now.

Best Wishes - Have a Great Weekend
Bob

Copyright - 2004

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